Digitizing business processes efficiently with Atlassian tools

As specialists for process management, we know that in principle every department of every company can digitally map its work processes via Atlassian. The first big question is "how?". Our methods and solutions start exactly there. We help you to rethink your processes in today's fast-moving world, to represent them digitally and to structure them more efficiently. 

To do this, we work with the Atlassian Cloud and its tools such as Jira, Confluence and Bitbucket – and always keep the goal in mind: the optimization of your company's workflows and cost efficiency. But above all, it's about your teams. Together we create efficient workflows that are loved and lived by your employees.

What is process digitization?

Process digitization aims to digitally map knowledge and processes in companies with the help of intelligent software – such as the Atlassian and its tools – and thus make them accessible to everyone and centrally controllable. In this way, the management of all company processes can be handled in a standardized manner by every employee, simultaneously and from anywhere. The result: simple, fast and cost-efficient business processes. Probably the best-known example of the digitization of processes is the switch from letters to e-mail, which has saved us all a lot of time and money. This logic can be applied to almost all business areas: meeting notes are no longer handwritten, but stored digitally and editable in a place accessible to all participants. Another example ist the replacement of inflexible task assignments by modern ticket systems that involve multiple users and focus on the transparent mapping and adaptation of workflows for effective collaboration.

Jodocus process digitalization description

Our approach to process digitization with Jira, Confluence and Co.

We know that a continuous improvement process is the key to success. With our PDCA approach, we manage to continuously improve processes and optimally align them to your needs through constant repetition of optimization processes. The PDCA cycle consists of the four repetitive phases Plan-Do-Check-Act. It enables targeted root-cause analyses and thus creates an ideal basis for driving forward the digitization and optimization of your business processes.

1. PLAN

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The first phase serves to define goals and develop measures, for which we first analyze the current actual and afterwards the target situation together with you. Based on this, clearly defined goals can be formulated. The comparison of the actual and target situations also helps to identify potential for improvement and to develop concrete measures that will contribute to achieving the target state.

The first phase serves to define goals and develop measures, for which we first analyze the current actual …

2. DO

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In the second phase, we approach the planned measures iteratively in a defined environment. This allows us to better control the implementation as well as the impact of the measures and to readjust them if necessary.

In the second phase, we approach the planned measures iteratively in a defined environment. This allows us …

3. CHECK

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Once the first measures have been implemented, their effectiveness with regard to the objectives is checked. This allows us, for example, to identify weaknesses in the concept, potential for improvement and general disruptive factors, but also successes and approaches that are working well.

Once the first measures have been implemented, their effectiveness with regard to the objectives is …

4. ACT

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Based on the review of measures, in the last phase improvements that cannot be proven or are insufficient are taken as a starting point for a new cycle. If the measures have led to the desired result, they are defined as standard and are ready for the implementation on a broad front. In this case, too, the cycle is run again and viewed as a continuous review of compliance and effectiveness of measures. This enables ongoing optimization and target achievement, especially with regard to changing conditions.

Based on the review of measures, in the last phase improvements that cannot be proven or are insufficient …

Jodocus process digitalization PDCA-cycle
However, efficient process digitization also means consistent process orientation. To successfully implement digital transformation, business digitization must also take place at the structural and cultural level. New processes can only bear fruit if they are firmly anchored in the company and lived by everyone. We drive this guiding principle forward together with our customers. Through trainings, we also build up targeted expertise and provide employees with a methodical and technological skillset.

What are the benefits of process digitization in Jira and Confluence?

Digitized business processes promote a modern way of working with efficient workflows. All information is digital and can be shared more quickly with the team, searched and edited collaboratively – at any time, from anywhere. Digitization allows numerous processes to be standardized and automated. This not only ensures that work steps are simplified and employees can concentrate on the essentials, but also that one of the most important points in today's working world – adherence to compliance rules – is ensured. While analog processes are not standardized and are prone to data as well as security errors, software solutions like Atlassian Cloud enable consistent rules and automation within your business processes. In addition, Atlassian take into account global security standards that ensure secure and compliant handling of sensitive data.

Through process digitization, companies gain significant productivity: costs can be reduced, processes accelerated and existing resources reallocated. Together, we tackle the digitization of your business processes with Atlassian tools and help you get the maximum productivity out of your company. Let's get started today – contact us or make an appointment directly with one of our consultants.

Increased productivity

through automation and standardization of processes

Transparency

through processes and statuses that can be viewed by all or only selected employees

Crisis safety

through location-independent work with important data and documents

Traceability

through automatic and central archiving of processes

Optimizability

through fast and automatic identification of cost drivers and error potentials

Scaling effects

through rationalization and automation of processes

User-friendliness

through centrally managed software and keyword search or search filters

Clarity

through simple and comprehensible work steps that keep the potential for errors to a minimum

Digitize your processes now

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Process optimization with Jira, Confluence and many other Atlassian tools and apps

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