Process optimization with Atlassian tools – optimized workflows

Optimize and automate processes: With Jira, Confluence and Co. and our methods for process optimization, we take your business processes and workflows to the next level. Our technical know-how about Atlassian tools combined with excellent methodological expertise form the basis for our consulting. We make the process for you – secure, efficient and scalable.

What is process optimization?

Process optimization is about making existing business processes more effective, powerful and efficient through a systematic approach. With the help of special techniques and structured methods, weak points, bottlenecks and optimization potentials in the existing business processes are identified in order to subsequently improve them. Methods and tools from change management are often used to implement process optimization. Established workflows, for example, are usually broken up, analyzed in depth, and then reunited in an optimized manner after planning changes down to the smallest detail. Important in process optimization: It is a repetitive process that should be continued continuously – especially in view of advances in digital systems such as the Atlassian tools – in order to exploit new opportunities and constantly improve.

Jodocus process optimization description
Jodocus process optimization

What are the benefits of process optimization in Jira and Confluence?

Despite all the methodology, for us it is always about the people, the teams – your employees and colleagues – who shape and drive your company every day. That's why, as your Atlassian partner, we delve deep into your processes and teams in order to tailor the perfect representation of your business processes. With the Atlassian tools – complemented by our described proven approach – we can achieve exactly that: smoothly interlocking business processes. This ensures long-term efficiency, transparency and ultimately the continuous optimization of your business processes. Your most important advantages by optimizing your business processes with Jira, Confluence and Co.:

  • All business processes in one system world without media discontinuity
  • Strengthening collaboration within teams
  • Improved user experience
  • High transparency for customers and employees
  • Sustainable scalability of all workflows
  • Consistent reporting for every hierarchy
  • Increased ability of your organization to adapt to market changes
  • Flexible workflow management
  • Holistically optimized business processes
  • Securing compliance standards

Our approach to process optimization with Jira, Confluence and Co.

Entrepreneurial success is limited in time if it is not worked on continuously. Although there are sayings such as "never change a running system", those, who rely on them, are soon left behind. After all, circumstances are changing faster than ever before due to progress and digitalization. We are certain: A continuous improvement process is the secret to success. That is why we uncompromisingly rely on the PDCA cycle – "plan, do check, act and repeat" – for process optimization. Through constant repetition of optimization rounds, we achieve continuous optimization of your business processes. The implementation with Atlassian tools completes the "state-of-the-art process management".

1. PLAN

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Every process optimization begins with the definition of goals and the development of measures. Together, we analyze the status quo and then formulate clear goals for process optimization. This comparison of the actual and target situations allows us to systematically identify potential for improvement and develop concrete measures that will enable us to achieve our clearly defined goals.

Every process optimization begins with the definition of goals and the development of measures. Together, we …

2. DO

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The second phase involves the implementation of the jointly planned measures. To do this, we iteratively approach the design of the measures in a defined environment and gain insights into their effectiveness. This enables us to work out certain steps even more effectively and to design the implementation precisely.

The second phase involves the implementation of the jointly planned measures. To do this, we iteratively …

3. CHECK

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In the third phase of the PDCA cycle, we analyze and check the implemented measures for their effectiveness with regard to the objectives. For example, we can identify weaknesses in the concept, general disruptive factors, and further potential for optimization. In the same way, we can identify successes and well-functioning approaches and build on them.

In the third phase of the PDCA cycle, we analyze and check the implemented measures for their effectiveness …

4. ACT

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The last phase in the cycle is used for the general implementation of the defined measures in all relevant areas of the company. Successful measures are defined as standard and implemented. Inadequate improvements identified in the measure review serve again as a starting point for a new run through of the PDCA cycle. In each case, the cycle is run through again and viewed as a continuous review of compliance and effectiveness of measures. In this way, ongoing optimization and target achievement is ensured – adapted to constantly changing influencing factors.

The last phase in the cycle is used for the general implementation of the defined measures in all relevant …

Jodocus process optimization PDCA-cycle

Process optimization with Jira, Confluence and many other Atlassian tools and apps

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